- #Archiving rules in outlook for mac how to
- #Archiving rules in outlook for mac for mac
- #Archiving rules in outlook for mac manual
- #Archiving rules in outlook for mac archive
- #Archiving rules in outlook for mac mac
#Archiving rules in outlook for mac archive
In the Folder Properties window, click the AutoArchive tab to access the settings for that folder.įor most folders, the “Do not archive items in this folder” setting will be on by default. (For folders like Calendar and Tasks that don’t show up in the Navigation pane, this is the only way to access the folder properties.) There’s also the option to go straight to the AutoArchive Settings, which saves you a step once you’re inside the Folder Properties. You can also access folder properties by selecting Folder > Folder Properties in the ribbon. Do this by right-clicking the folder in the Navigation pane and clicking “Properties.” If you want it to run on any other folder, you’ll need to turn it on for each folder (or turn it off on any of those four folders against which you don’t want it to run). When you turn AutoArchive on, it only runs by default against the following folders:
#Archiving rules in outlook for mac how to
How to Turn On and Customize AutoArchive for Different Folders AutoArchive only runs by default on a few folders, so if you want it to run on specific folders-or you want to customize how it runs on different folders-keep reading. In our tests, it took less than ten minutes between switching it on and receiving the prompt telling us AutoArchive was going to run.
So once you turn it on you should expect it to run quite quickly. It will run in line with the “Run AutoArchive every” value you’ve chosen (every 14 days by default), starting today. When you click “OK,” AutoArchive will be turned on. Only choose this option if you want to delete the items forever. You may still be able to access it on your mail server, depending on your settings, but you shouldn’t rely on this. pst file to archive the items in, or choose to “Permanently delete old items.”īe warned that this deletion bypasses the Deleted Items folder, and your items will be deleted from Outlook entirely.
You can change the “Clean out items older than” value to anything from 1 day to 60 months, pick a different. pst file named Archive (by default), and make this visible in the navigation pane in Outlook so you can access the archived items whenever you want. This means calendar events, tasks, notes, and journal entries.Īssuming you leave “Archive or delete old items” switched on, the default settings are for Outlook to move items older than 6 months to a new, separate. The rest of the settings apply to all items, not just email. This won’t affect tasks or events, even if you turn AutoArchive on for those folders. The first option here-“Delete expired items (email folder only)”-relates to emails which have had an expiry date added to them. The rest of the settings relate to what items will be archived, and what happens during the archive process. This prompt lets you review the settings or cancel this run of the AutoArchive if you want. The next option-“Prompt before AutoArchive runs”-gives you the choice of having Outlook show you a prompt before the AutoArchive happens. You can type in any two-digit number, but if it’s more than 60, Outlook will display an error message when you click “OK,” and you’ll have to change the value before you can save. You can change that using the Up and Down arrows or by typing a number in, and you can select any value from 1 to 60 days. The first thing to notice is that once AutoArchive is turned on, it will run every 14 days. We’ll go through how to do that later on, but for now, let’s look at the default settings. Each folder that has AutoArchive switched on can use these default settings, or you can use different settings for different folders if you want.
#Archiving rules in outlook for mac manual
It strictly preserves the priority of the emails and category after undergoing the file conversion process.Unlike Folder Cleanup, which has one window of settings in File Options and then allows you to run those settings against any folder you like as a manual task, the AutoArchive settings shown here are the default settings.
#Archiving rules in outlook for mac mac
Note: It will strictly preserve the original folder structure.Įxport selective data from Mac Outlook with the help of advance date filter option.
#Archiving rules in outlook for mac for mac
The software export all the folders from Outlook For Mac archives to PST which includes Inbox, Drafts, Deleted Items, Junk Email, Sent Items, Search Folders, RSS Feeds, Calendars, Tasks, Contacts, Notes etc. The software has the capability to export and save any type of data which includes, SAttachments: Effortlessly export Mac Outlook attachments related to emails to multiple formats. Moreover, the user can apply the date filter to export only selected data.
This data includes images, signature, etc. During the whole migration operation, the data belongs to emails get converted and preserve. By using the software, one can easily perform the migration process from Outlook For Mac archive to PST.